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Date Posted: November 24, 2025
Application Deadline: January 02, 2026
Job Type: Full-Time / Permanent
Job Category:

• Health and Wellness

Job Start Date: Immediately
Job Location: On-site Position (Charlottetown, PEI, Canada)
Positions Available: 1
Salary: Salary Range: $26.94 - $29.29 per hour
Hours Per Week: 37.5 hours weekly, 8 – 4 / Monday to Friday

Job Description

Posting ID: 170448-0925PGPI

• Act as the primary point of contact for the patients of the Geriatric Program by coordinating and scheduling appointments, answering calls and receiving patients and visitors; assist with follow up and wait list management.
• Provide secretarial functions for the geriatric team who practice in a variety of clinical settings; communicate effectively with team members from all programs who interact with the service.
• Greet patients and public with tact and empathy.
• Screen telephone calls for the geriatric team, determine nature of urgency, relay messages, provide information, and respond to requests and direct calls appropriately.
• Enter and manage all records of patient visits and activities; ensure the orderly creation, receipt, retrieval of patient files according to protocol.
• Maintain up–to-date filing system for client appointments and administrative correspondence that assures access to information.
• Transcribe medical reports, memos and correspondence and transmit to other care providers as requested by team members.
• Receive, screen, prioritize and prepare incoming and outgoing mail; maintain staff electronic calendars.
• Compile and calculate statistical reports for the Geriatric Program (running reports, entering data in spreadsheets, i.e., Excel, Access, etc.); create and maintain spreadsheets.
• Compose routine correspondence, photocopying and taking minutes.
• Create new forms when required. Prepare Power Point presentations for team members.
• Maintain and submit records of services provided for invoicing and for billing purposes.
• Maintain an inventory of adequate supplies for the program activities; prepare requisitions for administrative / medical supplies and equipment using Oracle Financial Management System.
• Prepare and enter payroll, maintain records, verify hours and leave forms.
• Assist with requests for and preparation of educational activities, workshops, conferences provided by the Geriatric Program.
• Other related duties.

Qualifications

Minimum Qualifications:

• Successful completion of Grade XII and successful completion of a recognized Medical Support Services Program, Secretarial or Office Studies Program with a specialized course in Medical Terminology.
• Considerable experience in related secretarial work.
• Excellent interpersonal skills to communicate with frail elderly adults and their families.
• Excellent time management and organizational skills, have the ability to work and make independent decisions with limited supervision.
• Proficiency in the use of word processor and medical transcription.
• Typing speed of 50 wpm, net of errors.
• Computer training and experience with relevant software programs; i.e., word processing, spreadsheets, database systems, financial systems and email.
• A good previous work and attendance record.
• Experience using digital transcribing software will be considered an asset.
• Knowledge of the Provincial Geriatric Program will be considered an asset.
• Recent experience in a medical clinic setting will be considered an asset.
• Additional relevant education and experience will be considered an asset.

Other

**Job posted until filled. Apply ASAP!

How to Apply

Submit your application online at:

Company Information

Company Name: Provincial Geriatric Program, Charlottetown Clinic, Health PEI

Address: 243 Heather Moyse Drive

City/Town: Summerside

Postal/Zip Code: C1N 5R1

Province/State: PEI

Country: Canada

Website:

Company Contact

Contact Person: Karen Biggar

Contact Person Job Title: Manager Provincial Geriatric Program

Telephone: 902-218-4040

Email: ktbiggar@ihis.org